Mobile Receipts allows staff members to easily submit expenses into CDM+ Accounts Payable from any device. You can record charges to debit cards, credit cards, or invoiced bills.

Mobile Receipts is currently in limited beta-testing. To request access as a beta-tester, please contact support@cdmplus.com.

Setting up a device to submit receipts

  1. Go to  File Administration
  2. Click Mobile in the sidebar
  3. Add or select an existing provision
  4. Select the Receipts tab
  5. Check Enabled
  6. OPTIONAL If you want to receive an email when a receipt is submitted:
    1. Check Notify Staff of Changes
    2. Click Edit Staff
    3. Click the Add email address button to add a new line
    4. Enter one staff email address per line
    5. Use the red X button to remove extra addresses

    6. Click Save
  7. Check Invoice if this device is allowed to create receipts paid by invoice
  8. Click the down arrow and check any assets from which this device can pay an expense (for example using a debit card)
  9. Click the down arrow and check any credits card from which this device can pay an expense
  10. For a new device, email the provision code to the device's owner

Submitting a receipt from a device

Use the email you received to install CDM+ Mobile and provision your device. Click here if you need help provisioning. To submit a receipt:

  1. Open CDM+ Mobile
  2. Enter your PIN
  3. Tab Receipts
  4. OPTIONAL
  5.  To add a scan:
    1. Tap Add Scan
    2. Position the receipt in the camera view
    3. Tap the camera button to take a photo
    4. Tap Use this image to use the photo, or
    5. Tap Retake to take a new photo
    6. You can repeat these steps to add additional photos of the same receipt
  6. OPTIONAL
  7.  Change the Date to match the date of the expense
  8. Tap Payee
  9. Search or browse to select the vendor for this expense

    Mobile Receipts does not yet support payees that are not available in Vendor Records in CDM+.

  10. OPTIONAL
  11.  Tap Number to enter an invoice number
  12. Tap Method and select how this expense was paid

    CDM+ Mobile will recall the last payment method used when adding a new receipt.

  13. The default account for the vendor will load. If no account was selected or to change the account, tap Account and search or browse to select the account for this expense
  14. OPTIONAL
  15.  Tap Description to enter a description for this expense
  16. Tap Amount and enter the amount of the expense
  17. OPTIONAL
  18.  Tap Add Breakdown to add additional account/description/amount breakdowns for this expense
  19. Tap Save to submit the receipt


Processing receipts in CDM+

Email notification

If you enabled staff notifications, an email will be sent to the staff addresses when a mobile receipt is submitted.

Viewing invoices

  1. Go to  Program Payables Invoice Records
  2. Click Find in the sidebar
  3. Set the find field to Source
  4. Set the comparison to equal to
  5. Click the down arrow for the criteria
  6. Check CDM+ Mobile
  7. Click OK
  8. Click Find

Viewing the scan

  1. Click User Fields
  2. Click Preview next to a Mobile Scan

Paying invoices

Invoices created from Mobile Receipts are paid like any other invoice under Program Payables Mark Invoices to Pay .

Depending on the payment method selected, invoices created from Mobile Receipts will be pre-marked for payment.

MethodMarkedUses
Invoice(error)n/a
Asset(tick)Auto-draw to that asset
Credit Card(tick)Credit card to that vendor

You can adjust the payment method, asset, or credit card vendor on invoices created from Mobile Receipts just like any other invoice.

Viewing scans after posting

After paying an invoice created from Mobile Receipts you can view the scan.

  1. Go to  Program Ledger Ledger Entries
  2. Find the posted payment
  3. Click AP Invoice in the sidebar
  4. Follow the steps above for viewing a scan